Documents for Volunteers

Volunteer Guidelines

Support your volunteers by writing out guidelines and tips to help them prepare and contribute. The guidelines can encourage volunteers to tell others about the event and provide more guidance on how to prepare to answer questions and what types of information to include in one-pagers or and brief recordings. It should serve as the main place to link to any other relevant resources to aid in their participation. This document should also include a link to a code of conduct that applies to their participation in the event.

Develop volunteer guidelines that clarify opportunities and expectations for volunteers.

Example Data Help Desk Volunteer Guidelines

Volunteer Form

Create a form, e.g. a google form, for volunteers to fill out.

Example volunteer form

Reminder Emails

Remind & encourage volunteers, including deadlines and support provided via email just after the volunteer deadline.

See email templates

Volunteering form

Example text:

Volunteer to staff the Data Help Desk booth to answer questions and/or demo a tool or resource.

Example general data topics to provide help with are General Data Management, Information Management, Metadata, Data Repositories, Programming, Data Publication, Data Visualization, Data Analysis, Data Management Plans.

To volunteer, please complete the volunteer form <give link to the form>, as soon as possible by Dec. 3rd, 2021. Learn more about specific options for participating in the volunteer guidelines <give link to the guidelines>.